S E D O N A   Features

The SEDONA web application is rich with features, and new features and modules are constantly being added. To view the main features of SEDONA, click on the hyperlinks in the In This Section sidebar.

In addition to these highlighted features, SEDONA gives you the ability to:

  • Upload teaching schedules directly from your university system.
  • Download the entire data base and data structure to your local computer.
  • Build rubrics by creating learning goals, objectives, traits, and outcomes.
  • Set up committees and assign members, and have these assignments automatically and consistently distributed to member CVs.
  • Upload and search committee minutes.
  • Download and print reports in PDF or MS Word format.
  • Upload PowerPoint, Word, Excel, and .pdf files, and associate these files with articles and presentations, automatically creating hyperlinks to these files in member CVs.

Accreditation Reports

SEDONA is a faculty member management tool that provides administrators with data and reports that support a wide variety of needs. One important use of SEDONA is to provide documentation for accreditation requirements. There are several seeded reports in SEDONA that help do this.

  • Deployment
  • Member Expertise
  • Member Qualifications
  • Member Sufficiency
  • Member Statistics
  • Student Credit Hours
  • Summary of Intellectual Contributions
  • Work Load

Back to Top

In addition, SEDONA provides you with the ability to generate the following reports:

  • Counts of refereed articles
  • Journal Frequencies - unique list of journals the members are published in
  • Research aggregated by discipline-based scholarship, contributions to practice, and Learning & pedagogical scholarship
  • Professional development records, including the tracking of CPE hours
  • Service accomplishments for the community, the university, and the profession
  • Committees and membership assignments
  • Travel associated with paper presentations, professional development, and service
  • Teaching assignments by term
  • Student credit hours by member type, department, campus, session
  • Intellectual Contributions by member type, department, campus, session
  • Diversity and rank

Back to Top

Assurance of Learning

SEDONA's Assurance of Learning module allows you to monitor and assess the learning goals and objectives in each of your degree programs. If you log in at the college level, you can click on "Assessment" (right side), then click on

Assurance Of Learning Life Cycle Diagram

to get an overview of the Assurance Of Learning process. As you move your cursor over these modules, further information about each module is displayed.

College Level

At the college level, you're able to enter your degree programs, and for each program, enter the associated courses and learning goals. Then for each learning goal, you'll enter the learning objectives, the venues (usually courses) where the assessment will occur, the methods of assessment, the traits to be assessed, and the outcomes for those traits. Once this has been done, SEDONA will automatically generate a rubric for each objective consisting of the traits (rows) and outcomes (columns). Rosters for venue courses can be uploaded into SEDONA.

Member Level

At the member level, members can go into their teaching schedule for each term, select the courses they teach, and indicate the coverage (in student contact hours) given in their courses to the learning objectives of the program. If their courses are among those selected to be a venue for assessment, they can then go into the generated rubric for each of the students to be assessed (from the roster uploads at the college level), and score their students on the rubric.

College Level

Back at the college level, you can click on "Assessment" (left side) to view reports.

  • Alignment Matrix: The Alignment matrix report shows the aggregation of the coverage that members have indicated in each of their courses for each of the learning objectives. This will show you where there are "holes" in the coverage of learning objectives across the curricula.
  • Implementation Matrix: The Implementation matrix report shows you your plan (In-place, Pilot, Future) for assessment across your curricula.
  • Rubric Scoring Matrix: The Rubric scoring matrix report shows the aggregation of the rubric scores for students whose learning has been assessed in the courses selected to be venues for assessment.

Back to Top

Ad Hoc Queries

The Query Builder tool gives you quick access to all member tables and fields. As new fields are added to the data structure, they will be immediately accessible through the QBE interface. User-friendly field names, along with field descriptions, have been created to make querying the database more intuitive. When selecting criteria, your fields values are dynamically populated from your database.

Specific benefits:

  • Choose the field order in reports for clearer presentation
  • Enter as many conditions as you want, and group conditions to fine-tune the search
  • Sort by any field in the selected table
  • View the SQL tab that shows you the actual Sequel code generated
  • Display the results of a query and download the output to Excel or Word
  • Save or copy queries for later data retrieval and modification

Back to Top

CV Templates

The Template Builder allows you to create and edit report templates through which data components are displayed. These data components can be easily arranged and formatted through a drag-n-drop/WYSIWYG interface. You can create and save as many of these templates as you like. For example, you may want to create a college-wide vita template that covers the most recent 3-year period, another that covers a member’s whole working life, another that provides an annual member activity report, and still another that will provide support for promotion and tenure decisions. Once created, these templates are also available at the member level.

Features

  • Tab interface for easy access to each part of the Template Builder
  • Pull selected components out of the database
  • Drag/drop components to arrange them in any order you desire
  • Format components using a WYSIWYG editor
  • Indent and group components under sections
  • Set the range of years over which the report will pull data
  • Copy report templates that others have created
  • Save as many report templates as you desire
  • Preview report templates
  • Save report templates in Word or Pdf formats
  • View a Flash tutorial on the Navigator page

Back to Top

Syllabus Templates

With the Syllabus Builder, you can design a standardized syllabus template - one template for Graduate courses and another for Undergraduate courses. Once activated, the syllabus template will become available for Members to use to develop their syllabi - the result is syllabi from all faculty members in a standardized format. These syllabi will then be accessible at the College level of Sedona by clicking on the "Syllabi / Assessments" link in the "Documents on File" section.

Features

  • Arrange ("drag/drop") the syllabus items so they appear in the order you want.
  • Choose to include/exclude any of the items
  • Choose to lock any of the items so that the wording cannot be changed at the Member level (for "boilerplate" items like policy statements)

Back to Top

Web Surveys

The Survey Builder tool allows members and administrators to create web surveys. Once a survey is created, a link to the survey can be embedded in an email message, and sent to all those on a particular email list you specify. When the recipients receive the email, they can click on the embedded hyperlink, go to the web survey, fill out the survey, and submit. Once the web forms have been filled out and submitted, their responses are recorded in SEDONA’s database, and SEDONA graphs and allows you to output the results to Microsoft Excel.

Features

  • Tab interface for easy access to each part of the Survey Builder
  • Drag/drop questions to arrange them in any order you desire
  • Format questions using a WYSIWYG editor
  • Indent and group questions
  • Copy surveys and/or questions
  • Upload images to include in questions
  • Paging: Select how many questions you want to appear per page of the survey
  • Scoring: Enter score values for each option of a survey question, and/or indicate the correct answer of an exam
  • Requiring: Set a variable that requires questions to be answered before survey can be submitted
  • Expiring: Set a date on which access to the survey will be expire
  • Send surveys to customized lists, member groups, and class sections
  • Preview the survey as it will be rendered on the web
  • View graphs/statistics of survey results
  • Save survey results in Excel format
  • View a Flash tutorial on the Navigator page

Back to Top

ePortfolios

The ePortfolio tool is designed to support the tenure & promotion review process. Most of the information on which candidates up for tenure and promotion are evaluated is stored in Sedona. Administrators can create a P&T package (ePortfolio) that pulls this information together in whatever order is desired.

The ePortfolio consists of

  • Tab interface for easy access to each part of the ePortfolio Builder
  • P&T template (created using our Template Builder)
  • P&T Survey (created using our Survey Builder)
  • Candidates eligible to be reviewed
  • Internal (P&T committee created using our Committees Manager) and external reviewers
  • View a Flash tutorial on the Navigator page

* Once the ePortfolio is designed, the entire review process can be managed electronically.
At the member level

  • All members who are internal reviewers (on the selected review committee) for "open" ePortfolio reviews will have a link in their Builders & Tools section that will allow them to access the ePortfolio and review candidates
  • Members who are chairs of review committees will be able to access the reviews of all internal and external reviewers
  • Non-chair members of review committees will be able to access only their own reviews of the candidates
  • When members who are up for review log in to Sedona, they will be asked to confirm that their ePortfolio package is both complete and correct
  • Once confirmed, a PDF will be made of the ePortfolio template so that candidates, reviewers, and administrators are all referencing the same (now static) ePortfolio template document

* When the last candidate has confirmed, an email will be sent to the administrator notifying him/her that all Promotion/Tenure candidates for the particular ePortfolio have confirmed their ePortfolio packages

Back to Top

Evaluations

The Evaluation Builder tool allows you to design evaluation forms for members and chairs. This module combines the features of the survey builder and the template builder, allowing you to insert questions of various types (radio button, selection list, discussion, check box) into the evaluation, as well as member activity components from the database. Evaluations taken by members are managed at the department and college levels of SEDONA.

Features

  • Tab interface for easy access to each part of the Evaluation Builder
  • Pull selected components out of the database
  • Import components from existing templates
  • Insert questions into the evaluation and mark those that you want only administrators to answer
  • Drag/drop items to arrange them in any order you desire
  • Format items using a WYSIWYG editor
  • Indent and group items
  • Set the range of years over which the evaluation will pull data
  • Copy evaluations from existing evaluations
  • Send evaluations to various member groups
  • Allow selected members to be directly evaluation by the dean
  • Allow members of an evaluation committee to perform member evaluations
  • Create and administer as many evaluations as you desire
  • Preview evaluations
  • View a Flash tutorial on the Navigator page

Back to Top

ScoreCards

A score card is a tool consisting of selected activities, weights, and limits that allows administrators to monitor and benchmark member performance. The score card builder allows you to create and save as many different score cards as you want -- one for continuing professional qualification, another for continuing academic qualification, and still another for pay-for-performance. Once a score card is created, you can ask SEDONA for a report, and it will spin through the database, creating a score for each member based on the parameters in the score card.

Back to Top

Web Services

Our Web Services module gives your IT staff the ability to link your university web pages to the SEDONA database. As your members update the SEDONA database, your university web pages that use CV data will automatically be updated.

Back to Top

Central File Library

SEDONA contains a central file library where you can upload and store accreditation files, policy and procedures files, and other strategic documents, and give your members access to these files. You can also create directories and subdirectories to organize these files. To move files among directories, simply drag and drop.

Back to Top

Security

SEDONA runs on a dedicated server hosted by iWeb, (SAS70 and SSAE-16 Certification), a company located in Montreal, Canada. The entire SEDONA application is served to the client over a secure connection, not just the login. The SSL protocol provides this in-transit security. Over the SSL secured connection, data and web pages are encrypted as they are sent and decrypted as they are received. Using HTTPS in the URL instead of HTTP directs the message to a secure port number rather than the default Web port number of 80. The session is then managed by the SSL security protocol.

SEDONA has a backup dedicated secured server, hosted also by iWeb, but in St Leonard, Canada. Each night, the two servers sync up, providing data and process redundancy, as well as geographic location dispersion.

Each level to SEDONA is controlled by user IDs and passwords. To enter the SEDONA system, an individual simply enters an ID and password that is validated against a database holding that information. Upon validation, the user is given access to his/her individual record in the on-line database and is permitted to manage (add, edit, view, and delete) that record. Through validated administrative passwords, department chairs are given access to member records within their departments, and deans are given access to all college member records.

Back to Top

Data Backups

Full backups are made on a daily and weekly basis, and the weekly backups are stored for at least a full year. The data is backed up on 2 separate machines. You also will have the ability to download the entire database and structure to a local computer. You can do this whenever you want, as often as you want.

Back to Top

System Requirements

  • Javascript Enabled Browser
  • Current versions of Microsoft Edge, Mozilla Firefox, Google Chrome, or Apple Safari
  • Adobe Flash Player 9 or greater

* Due to documented security issues associated with earlier browser versions, we recommend that you upgrade to the current versions. Browser versions still in Beta are not supported

Back to Top

ODBC-Compliant Data Container

SEDONA stores and retrieves data in an ODBC-compliant container managed by the ColdFusion application server.  The ODBC-compliant nature of the database has a couple of key advantages:

  • At the college level, you can download the entire database from SEDONA to your local server as a MS Access file whenever you want and as often as you want. The average SEDONA database is less than 10 megabytes. You can use this data to drive applications and reports locally. Then you can periodically refresh your local version of the database from SEDONA. This way, you're always working off of a single database. You'll find that your people are far more familiar with Access than they are with Oracle.

  • If for any reason you decide not to renew your license agreement with SEDONA, all you'll need to do is to notify SEDONA, download your entire database, and simply don't send in a renewal check to SEDONA. If you choose, you can then put your own interface on the database, and you're good to go.  With SEDONA, you're not locked into a proprietary database that forces you to stay with SEDONA - you can leave anytime you want, taking your Access database with you. Remember:  you own the data associated with your university and retain the ownership of this data in perpetuity; SEDONA has no rights to your data.

Back to Top